The AP Analyst is responsible for providing full cycle accounts payable services and processing all accounts payable and related accounts payable functions in compliance with the hospital's financial policies and procedures.

This position reviews and verifies daily and periodic accounts payable reports. The individual within this role receives, sorts, and completes data entry on invoices, vouchers, and credit memos as needed. Also, he or she maintains the incoming mail and electronic items for processing. In conjunction with the AP Team Lead and AP Senior Analyst, the AP Analyst ensures that all discounts are taken, late fees are avoided, and tracks all payments and transaction records. The AP Analyst provides general clerical support to Service Center accounts payable staff, including scanning, indexing, filing, as well as sorting and distributing mail. In addition, he or she ensures Daily Payment Scheduler is completed and authorized daily, and verifies entries are completed in accordance with Tenet policies and procedures.

Responsibilities:

Prepares and processes payments accurately and timely for the organization
For processing invoices and vouchers procedures, prepares invoice batches for scanning into the archive by printing, sorting, and stamping; adds GL coding and submits for approval
Accurately matches appropriate invoices to purchase orders
Works with vendors, Department Managers, AP Team Lead, and other AP staff to resolve vendor information discrepancies in a timely manner; reconciles vendor statements to outstanding payment reports
Assists AP Director with month-end accruals and other duties as assigned
Assists Supply Chain to resolve purchase order and invoice exceptions
Resolves and processes Electronic Invoices Processing errors
Researches and resolves invoice exceptions efficiently and effectively
Processes new vendor addition and change forms with proper documentation as outlined in the procedure book from the corporate AP department. Keeps current with all document revisions as required by corporate AP
Highlights incorrect document/invoice numbers, dates, amounts, and vendor mismatches for immediate correction. Takes a proactive role in working with a team on vendor holds and resolving errors
Inputs documents, vouchers, invoices, and check requests, ensuring the accuracy of vendor names and coding; adheres to due dates per Corporate guidelines
Ensures adherence to policies, procedures, and SOX audit requirements; signs off reports when the audit is completed and returns audited documents to the team for filing
Handles ad hoc analysis and special projects as requested by management

AP Analyst

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