The AP Senior Analyst is responsible for providing full cycle accounts payable services and processing all accounts payable
and related accounts payable functions in compliance with the hospital financial policies and procedures. This position
reviews and verifies daily and periodic accounts payable reports. The individual within this role receives, sorts, and completes
data entry on invoices, vouchers and credit memos as needed. Also, he or she maintains the incoming mail and electronic
items for processing. In conjunction with the AP Team Lead and AP Analyst, the AP Senior Analyst ensures that all discounts
are taken, late fees are avoided, and tracks all payments and transaction records. The AP Senior Analyst provides general
clerical support to Service Center accounts payable staff, including scanning, indexing, filing, as well as sorting and
distributing mail. In addition, he or she ensures Daily Payment Scheduler is completed and authorized daily, and verifies
entries are completed in accordance with Tenet policies and procedures. He or she completes Check Audit Report by
verifying payee amounts, names, addresses and invoice numbers. Additional tasks include processing of payables, assisting
AP Team Lead in uploading invoices to IMMS, working with users on updating upload spreadsheets with all appropriate
approval documentation, scanning documentation into Connect/ExpenseWatch/Lawson, reviewing documents in VI Web,
working with vendors and the Vendor Maintenance Team on vendor adds & changes, reviewing vendor statements and
working with payment schedulers. This position maintains positive relationships with vendors, offsite purchasing departments,
Tenet Corporate, and hospital employees

Duties and Responsibilities

Prepares and processes payments accurately and timely for the organization
For processing invoices and vouchers procedures, prepares invoice batches for scanning into the archive by printing, sorting, and stamping; adds GL coding and submits for approval
Accurately matches appropriate invoices to purchase orders
Works with vendors, Department Managers, AP Team Lead and other AP staff to resolve vendor information discrepancies in a timely manner; reconciles vendor statements to outstanding payment reports
Assists AP Director with month-end accruals and other duties as assigned
Assists Supply Chain to resolve purchase order and invoice exceptions
Resolves and processes Electronic Invoices Processing errors
Researches and resolves invoice exceptions efficiently and effectively
Processes new vendor addition and change forms with proper documentation as outlined in procedure book from corporate AP department. Keeps current with all document revisions as required by corporate AP
Highlights incorrect document/invoice numbers, dates, amounts, and vendor mismatches for immediate correction. Takes a proactive role in working with a team on vendor holds and resolving errors
Inputs documents, vouchers, invoices, and check requests, ensuring the accuracy of vendor names and coding; adheres to due dates per Corporate͛s guidelines
Ensures adherence to policies, procedures, and SOX audit requirements; signs off reports when audit is completed and returns audited documents to the team for filing
Handles ad hoc analysis and special projects as requested by management

Education Required:

Bachelor's degree (Accounting)

Experience Required:

3-5 years relevant experience

AP Senior Analyst

About Tenet Healthcare