OVERVIEW AND REPORTING RELATIONSHIP

The Manager, Facilities and Admin main deliverable is to effectively manage multiple functions of facility operations, maintenances, sustainability and compliance for a portfolio of buildings. Makes sound business judgement and recommendations to continually raise the workplace standards and employee experience. This position will report to the Sr. Director – Facility, Security, and BCP.

RESPONSIBILITIES

NOTE: The essential duties and primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties

Facilities Management. Daily management of facilities operations – create and publish standard reports, ensure regulatory and legislative compliance, monitor staff performance both direct and outsourced and working with each PMO
Customer and Business Partnering. Builds relationships with key business stakeholders by monitoring and listening to feedbacks, delivers bespoke reporting for business-critical elements including services, occupancy, and facility improvements.
Vendor Management. Identify opportunities to improve vendor performance and service to customers
Risk, Legal and Compliance. Provide support for internal and external audits. POC for site inspections (BFP, PEZA, BPLO)

· Financial Management and Sustainability. Monthly accruals, expense report and forecasts

· Continuous Improvement. Identifying areas for improvement in processes, tools and techniques and ability to follow thru on implementing these improvements.

· Administration. Planning, developing, and implementing policies and procedures to ensure efficient use of facilities resources

· Resource. Provide support to project management teams in line with the services offered and business scope

Facilities and Admin Manager

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